During project implementation, unforeseen circumstances can often impact the project budget. Taking this into account, we’ve made it easy to create and manage multiple budget versions.

Creating a New Budget Version

To create a new budget version, open the Budget menu and click on the New Version button. 

In the pop-up window, you can change the Created On date and enter the budget name in the Name of Version field. Once completed, click Save.

The new budget version will appear, while the previous version can still be accessed from the dropdown menu next to the New Version button.

Remember that the new version is a copy of the previous one, so it is important to update it with the latest donor-approved budget details.

After making your changes, the new budget version will be reflected in both the Expenses menu and the Reporting menu.

There’s no limit to the number of budget versions you can create.

Note: If your project uses Instalments management, you must update the allocations in the Budget Allocation menu so the changes are reflected appropriately.

Comparing Budget Versions

To compare the differences between budget versions, from the dropdown menu, choose the initial budget version (the one created at the start).

The Compare button will appear – click it to generate a detailed comparison report.

The report will highlight differences in quantities and amounts across budget versions, helping you track changes effectively.

Note: For projects with Instalments management, select the relevant instalment from the dropdown menu on the Budget Compare page before generating the comparison report.